Question 1

1. Name

Accepted Answer

The club will be called Pitsea Running Club and will be affiliated to UK Athletics.

Question 2

2. Aims & Objectives

Accepted Answer

The aims and objectives of the club will be:
 • To offer coaching and competitive opportunities in running activities
 • To promote the sport of running
 • To ensure a duty of care to all members of the club
 • To provide all its services in a way that is fair to everyone
 • To ensure that all present and future members receive fair and equal treatment

Question 3

3. Membership

Accepted Answer

Membership should consist of officers and members of the club.
Membership of the Club shall be open to persons who are amateurs as defined by UK
athletics governing bodies at that time, regardless of sex, age, disability, ethnicity, nationality,
sexual orientation, religion or other beliefs. However, limitation of membership according to
available facilities is allowable on a non-discriminatory basis.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of UK Athletics.
Members will be enrolled in one of the following categories:
 • First Claim member
 • Second Claim member
 • Family member
 • Life member (at the discretion of the committee)
 • other category

Question 4

4. Membership Fees

Accepted Answer

Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription.

Question 5

5. Officers of the club & Club committee

Accepted Answer

The officers of the club will be:
 • Chair
 • Honorary Secretary
 • Treasurer
 • Membership Secretary
 • Cross Country Co-ordinator
 • Events Co-ordinator
 • Publicity & Social Media Officer
 • Officers will be elected annually at the Annual General Meeting. Committee members may not serve in the same position for more than three years.
The officers shall form the club committee to manage the Club and only the elected officers shall have the right to vote at committee meetings, although meetings shall be open to all members, unless special circumstances dictate otherwise.
The Committee will be convened by the Secretary of the club and shall meet monthly.
The quorum required for business to be agreed at Management
The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfil its business.
The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

Question 6

6. Finance

Accepted Answer

All club monies will be banked in an account held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
The Treasurer shall update the Committee at each committee meeting. Committee members shall have access to the accounts at any time, and club auditors as required.
The financial year of the club will end on: 31st March.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Question 7

7. Annual General Meetings

Accepted Answer

All club monies will be banked in an account held in the name of the club.Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.The AGM will receive reports from officers of the Committee and a statement of the audited accounts.Nominations for officers of the Committee will be sent to the Secretary prior to the AGM.Elections of officers are to take place at the AGM.All members have the right to vote at the AGM.The quorum for AGMs will be a minimum of 25% of the membership.The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
The Club Treasurer will be responsible for the finances of the club.
The Treasurer shall update the Committee at each committee meeting. Committee members shall have access to the accounts at any time, and club auditors as required.
The financial year of the club will end on: 31st March.
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

Question 8

8. Discipline and appeals

Accepted Answer

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.
 
The Committee will meet to hear complaints within 10 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 7 days of the Secretary receiving the appeal.

Question 9

9. Dissolution

Accepted Answer

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
 
In the event of dissolution, any assets of the club that remain will become the property of UK Athletics.

Question 10

10. Amendments to the constitution

Accepted Answer

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

Question 11

Declaration

Accepted Answer

Hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED:                                                                               DATE:
NAME:
POSITION: Club Chair
SIGNED:                                                                               DATE:
NAME:
POSITION: Club Secretary

TERMS &

CONDITIONS